Fixed asset software that keeps an accurate asset register, calculates depreciation automatically and keeps your records aligned with accounting - an integrated module of Gideon Secure ERP.
Tracking fixed assets in Excel or in a separate program almost always means double entry, misaligned books and depreciation that gets copied by hand from one spreadsheet to another. The fixed asset module within Gideon Secure ERP solves this by connecting the asset register, depreciation calculation, maintenance, disposal and stocktaking into a single system - everything sits on the same data and is automatically reflected in your accounting.
What the fixed asset module is and why it is part of the ERP
The fixed asset module is a central register of all your company's long term assets: equipment, vehicles, machinery, real estate, furniture and intangible assets. Instead of an isolated program, this fixed asset software runs inside Gideon Secure ERP, which means every item is connected to procurement, bookkeeping and financial reporting. When you receive new equipment, it automatically enters the asset register, is assigned a depreciation group and starts being calculated - without a single additional entry in a separate record.
That is why companies already using disconnected tools ultimately choose an integrated solution: a single source of truth reduces errors, speeds up the month end close and gives you an accurate picture of your asset value at any moment.
What you get
An accurate asset register
Every fixed asset has its own record with acquisition value, the date it was put into use, location, responsible person, inventory number and depreciation group. The asset register always shows the current book value, so there are no surprises at year end.
- Asset record with a complete history - from acquisition to disposal
- Grouping by type, location, cost center and responsible person
- Barcode / inventory number for fast identification and stocktaking
- Attachments: invoices, contracts, warranties and photos for each item
Automatic depreciation in line with regulations
Depreciation is calculated automatically, using depreciation rates and methods aligned with local regulations. Set up the groups and rates once, and every month or year the system generates the calculation, books the costs and updates the book value. The straight line method and group based calculation are supported, and all postings go straight into the ERP general ledger.
Maintenance and disposal of fixed assets
Track servicing, repairs and maintenance costs for each asset, so you know which equipment costs you the most. When an asset goes out of use, the disposal or sale is carried out in a few clicks, with automatic posting and register updates.
Asset stocktaking (inventory)
Asset stocktaking is no longer a paper based chore. Generate count sheets by location, carry out the count using inventory numbers and barcodes, and automatically compare the actual situation with the book records. The system immediately shows surpluses, shortages and differences to be reconciled.
How the module helps your accounting
The greatest value is in alignment. Because the fixed asset records are connected to the general ledger, every depreciation calculation, disposal or change in value is automatically reflected in your finances. There is no manual copying, no discrepancies between the register and the balance sheet.
| Without an integrated module | With the Gideon Secure ERP fixed asset module |
|---|---|
| Register in Excel, separate from the books | Asset register connected to the general ledger |
| Manual depreciation calculation every month | Automatic depreciation in line with regulations |
| Stocktaking on paper, manual reconciliation | Asset stocktaking with barcode and automatic comparison |
| Discrepancies between the register and the balance sheet | Constant alignment with accounting |
Want to see what your fixed asset records would look like in practice? Request a demo and we will show you the module on your own data.
Why NeoBit
- Local support - a team in Mostar that speaks your language and understands how your company operates; support when you need it, with no waiting on a foreign call center.
- Aligned with local regulations - depreciation rates, methods and calculations are adapted to the legislation of Bosnia and Herzegovina, so you do not have to worry about whether the software keeps up with the rules.
- One partner for the entire ERP - fixed assets, finance, procurement and the other modules come from the same system and the same partner; one contract, one point of support, everything connected.
- Security at the core - Gideon Secure ERP is built with an emphasis on the security of your business data.
Part of the whole - Gideon Secure ERP
The fixed asset module does not work on its own. It is part of the Gideon Secure ERP platform for complete business management, where procurement, warehousing, finance, bookkeeping and reporting are connected into a single system. This means that when you acquire new equipment, it flows naturally from procurement into the asset register, is depreciated and posted - without a single double entry. One system, one source of data, one truth.
Ready for an accurate asset register and depreciation without manual work? Request a quote or a demo and let's get started.
Frequently asked questions
Can the software calculate depreciation in line with applicable regulations?
Yes. The module supports depreciation rates and methods aligned with local regulations in Bosnia and Herzegovina. Set up the groups and rates once, and the system automatically generates the depreciation calculation and posts it to the general ledger.
Are the fixed asset records connected to accounting?
They are. Because the module is part of Gideon Secure ERP, every depreciation calculation, disposal and change in value is automatically reflected in your finances and the general ledger, so the asset register and the balance sheet are always aligned.
How does the module help with asset stocktaking (inventory)?
The software generates count sheets by location, supports inventory numbers and barcodes, and automatically compares the actual situation with the book records. You immediately see surpluses, shortages and differences to be reconciled, with no manual copying.
Can I use only the fixed asset module or do I need the entire ERP?
The module is part of Gideon Secure ERP and delivers the greatest value when connected to the other modules, but we will gladly agree on a scope that suits your company. Request a demo and we will propose the optimal configuration.